How to use MS Word template?

This document is only for Windows systems, if you are using MAC OS system, please go to <How to use MS Word template in MAC OS system?>

1 Getting Started

  • Open the MS Word label template you downloaded from
  • For this project I’m using MR550 template.
  • Delete the words in the template. Click on the Cross mark in the upper right corner to select all texts, then press the Delete key to delete them. (Figure 1)
Figure 1

2 Design the First Label

  1. Enter text into the form.
  2. Insert picture – click “Insert” > “Pictures”, select picture from the directory, click “Insert”, then the picture will be displayed in the label (Figure 2). At this point, you only need to move your mouse to the lower left corner of the image to resize the image (Figure 3).
  3. Attention: Laser and inkjet printers have an accuracy of approximately plus or minus 1mm in the vertical and in the horizontal, and the paper can also rotate slightly as it goes through the printer. You need to take this into account when you design your labels. If possible, avoid designing labels with a border around them because any inaccuracy will be visible.
Figure 2
Figure 3

3 Edit other labels

If all your labels contents are the same, you can select the content inside the first label (including text and images), then copy them to the remaining labels.

If your labels contents are stored in a spread sheet, please refer to the following article
<How to use data from an Excel worksheet to create labels in Word>

4  Print and enjoy! 

  • The border is inserted as a fill texture. If the background border appears during print preview, open the word option and uncheck the “Print background colors and images” checkbox. (See Figure 4)
  • Generally, MS WORD will not print the background color and image by default, but if the user has checked this option, the subsequent default is to print the background.
Figure 4

34 thoughts on “How to use MS Word template?”

    1. Mr-label's Service

      Dear customer,
      Sorry to make you confused. We have fixed our templates, you can download the correct template in our website.
      Of course we just sent a MS Word template of MR610 to you email. Please check.
      Any further qustions, please feel free to contact us:

    1. Dear customer,
      To serve you better, could you please send us some corresponding picture of your interface? and tell us which version of template you use.
      We will try our best to find out the problem.

    1. Mr-label's Service

      Dear customer,
      To serve you better, could you please send us some corresponding picture of printed labels? Did you set the printer to A4 paper when you print?
      We will try our best to find out the problem.

    1. Mr-label's Service

      Dear customer,
      We downloaded this template and were able to enter text in all cells. So we think it might be a temporary problem of MS Word.
      We recommend that you re-download and then try to edit again.
      If you still can’t edit it properly, please contact us in time. You can use our LibreOffice template or online web app to design your label, which is available in our website now, here is the struction:

    1. Dear customer,
      Which system are you using? Windows or MAC OS? If you are using our WORD template for MAC OS, you can’t select the cell in the first column of the first row when you select the text, otherwise you will select all the content in the document. You can refer to our document “How to Delete Content in Bulk without Deleting the Background Border in MS Word Template?” at here

  1. Everything seems to be set up right. I selected Model Code: MR236 for the template, and when trying to print I selected A4 for the paper size, and tried loading the label sheets in the bypass tray. I then selected A4 for the paper size, and Labels for the type of paper. When I try to actually print, the printer says: “Waiting for the correct size of paper- 8.5″x11”. I cannot seem to get it to print on the A4 size paper when everything indicates that it should.

    1. Dear customer,
      You have to set up “Printer Properties”, and choose the “document size” to “A4 210 x 297 mm”. Then click print. We sent an email to you about how to set printers. Please check.

    1. Dear customer,
      We sincerely apologize for the inconvenience we bring to you. Currently we haven’t tested the feasibility of using the template on a Pad, therefore we recommend that you design the label with a computer. We will test our MS Word OS version these days and reply you soon.

    1. Dear customer,
      After you click “Download”, you can see the document you downloaded in the lower left corner of the browser page, and the file has been downloaded to your folder (in your browser’s storage location).
      We have sent the template to your mailbox, please check it.
      Any further questions please feel free to contact us.

  2. Hello I have the MR630 Labels and I cannot get my design to work I deleted the text as advised but then it does not let me add words in a circle or to center in the middle can you advise how to use my own design?

    1. Dear customer,
      You can check your printer setting and Word settings to make sure the paper size is US letter size, and you can try unchecking the box of “Scale content for A4 or 8.5 x 11” paper size” from File>Options>Advanced>Print
      If there are other problems please feel free to let us know.
      Best Regards

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